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Administration Support Officer - Part Time

  • Job Location

    City of London

  • Duration

    Temporary

  • Job Benefits

    £14.11/hour




Description

Administration Support Officer - Part Time

Our client, a well-known higher education organisation are looking to recruit a Administration Support Officer to support the administration team in their day to day activities as well as looking for ways to develop and improve the service offer. The successful candidate will assist in the smooth running of internal administration processes to support the Board of Trustees, Managing Director and Administration Support Manager.

The right candidate will be flexible in their work and will be able to complete a variety of tasks simultaneously.

* Location: South Kensington, London

* Pay: £14.11 p/hr

* Start Date: ASAP

* End Date: 30th August

* Hours: Monday - Friday, 4 days per week

Job Description:

* To provide administration support to the Managing Director, Strategic Management Group and Administration Support Manager to deliver timely projects and embed processes.

* Manage the email account, arrange meetings, send out agendas, distribute papers, prepare presentation packs, minute take and organise refreshments for all key meetings identified on the Union’s year card. Overarching responsibility for uploading Governance papers and minutes to the website in a timely fashion. There will be a requirement to work some evening hours during term time.

* To assist in the planning, coordination and execution of the Board Away Days and Residential.

* To maintain a central filing system for the Administration Support Department.

* To support the Administration Support Coordinator with the regular review and preparation of Induction packs for new starters.

* Have a flexible approach to duties and work and adopt a team style with departments and activities across the organisation.

* To offer additional resource to the Administration Support Team to manage the Reception area, ensuring that it provides effective customer service to students and other visitors.

* To support the organisation's Reception team during busy times, including front facing assistance.

* Endeavour at all times to empower students and support them in carrying out their duties as appropriate.

* To endeavour to provide Receptionists with as much information about events and policy changes to ensure customers are told the correct information.

* To ensure that all Reception staff and contractors treat members and customers in a friendly and polite manner and do everything in their power to exceed expectations.

* To ensure that the Health and Safety Policy and appropriate Health and Safety legislation is always adhered to.

* To abide by the Constitution, Policies and procedures and all relevant College policies and regulations at all times.

Skills/Experience:

Essential

* Experience of working in a busy customer focused organisation.

* Experience of event planning and organisation.

* Experience of building relationships with stakeholders.

* Excellent communication skills, both written and oral, with the ability to relate to people at all levels.

* Excellent administration and organisation abilities.

* Competent IT skills – Microsoft Office, E-mail and Internet software.

* Ability to work effectively on your own as well as in a team.

Desirable

* Executive assistant skills.

* Experience of working with, supporting and empowering students, student volunteers preferably in Higher Education.

If this is the role for you, then apply today! Only shortlisted candidates will be contacted. Adecco is an equal opportunities provider.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information – please copy and paste the following link in to your browser https://(url removed)/candidate-privacy





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Copyright ©2006 - 2019. 247 Media Ltd.
Copyright ©2006 - 2019. 247 Media Ltd.