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Administrator

  • Job Location

    Buckinghamshire

  • Duration

    Temporary

  • Job Benefits

    Details on application




Description

Part time opportunity for an efficient Branch Administrator to work as part of a small team, supporting a busy branch within a progressive organisation in Buckingham. The hours of work will be 9.30am – 2.30pm (Three days per week, days are open for discussion). You will be ensuring all trading processes are shown accurately on the system, monitoring the data and identifying, resolving and communicating discrepancies. This role would suit someone who enjoys being a key part of the administrative process and accountable for ensuring process is being followed, as well as quality being maintained. If you have experience of working within a product industry, this is advantageous.

The Branch Administrator will be responsible for:

Banking

* Ensuring cash balances with the cash drawer report on a daily basis

* Investigating and reporting on over’s/under’s supported by internal notes

Order Monitor

* Ordering for delivery/collection should be for the current day, and if not, investigating and amending as necessary

* Ensuring stock due date is correct on the system for orders awaiting stock

* Liaising with the supplier, customer and sales as appropriate

* Investigating parked orders and monitor daily until completion

* Ensuring all tickets marked as collected or delivered are at invoicing stage and issued

* Ensuring all orders on the system awaiting payment or balance payment are paid

Transfers

* Ensuring there are no transfers older than the current day to be sent

* Ensuring all branch transfers received are booked in

* Chasing outstanding purchase orders and updating the system and internal notes

* Running the Negative Stock report daily, investigating the reasons and passing information to the Administration Manager to amend the system

* Running the Positive and Negative Specials report daily, investigating the reasons and passing information to the Administration Manager to amend the system

* Customer returns to be kept up to date and liaising with the Sales Assistant and Branch Manager as appropriate

* Supplier returns to be kept up to date, chasing suppliers on a weekly basis, and debit notes against the items

* Supplier deliveries received to be entered onto the system the same day as received

* Stock receipts – not invoiced, to ensure goods have been received and not duplicated

* Checking purchase ledger invoice queries and make adjustments if required

* Maintaining and updating stock locations in preparation for stock-take

* Keeping the hard copy paperwork filed in an orderly manner, including delivery notes

* Ensuring all advice notes, return notes and cash sales are sent to Head Office for processing, having checked handwritten amendments, obtained manager signature, and taken any required action

* Maintaining a log of branch complaints in the agreed format

* Maintaining the branch notice board in accordance with the HR Department

The Branch Administrator must be/have:

* Committed to delivering the best possible customer service

* Committed to maintaining the profile of the individual showrooms throughout the company

* Must be able to use MS Office applications – Word, Outlook and Excel to a competent standard

Salary:

* Depending on experience – please state your required hourly rate upon application





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Copyright ©2006 - 2019. 247 Media Ltd.
Copyright ©2006 - 2019. 247 Media Ltd.