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  • Job Location


  • Duration


  • Job Benefits



3 days of 6 hours per week,

initially 3-month contract

Job Purpose

The Administrator is a key member of the management team and is responsible for the administration of the organisation and its premises.

The administrator manages the GSP office function, from the general day-to-day administration, general support and financial administration, to identifying and applying for appropriate grant opportunities.

The role reports to the Artistic Director

Key Responsibilities

* Design, application and maintenance of administrative systems to make them more efficient, coordinating office procedures, and resolving administrative problems

* Maintain financial accounting system by entering expenses and invoices (S/L & P/L) into accounting system and produce reports as required

* Assist with the preparation of the business plan and budgets

* Monitor and identify appropriate revenue opportunities, building relationships with key decision makers & stakeholders

* Manage the administration & reporting processes for all existing funding streams

* Manage employment administration and external payroll services

* Organise, update and monitor social media sites and company website

* Organise travel arrangements for Artistic Director

* Prepare correspondence on behalf of Artistic Director, Trustees or Board members

* Deal with email, telephone or face to face enquiries; provide information to internal colleagues or external enquirers

* Attend meetings with senior management and trustees as required assist with preparation for board meetings

* Manage the building in respect of maintenance, repairs, utilities and access

* Manage the Gateway Heritage Programme including material and training for heritage guides

* Liaise with catering and other contractors

* Optimise the income of the venue taking bookings for group activities and events

* Assist with presentations, events and ordering and preparation of materials

* Ensure compliance with health and safety, legal, environmental and safeguarding requirements

* Assist with the research and completion of funding bids

* Any other related duties as required


* Strong organisational, forward-planning, team-working and stakeholder management skills with attention to detail

* A professional, enthusiastic and proactive approach, with the ability to independently manage a diverse and demanding workload

* Demonstrable experience in managing administrative processes, together with experience in entry level book keeping and spreadsheets

* Excellent computer skills including Word, Excel, MS Outlook, PowerPoint, and social media

* Self-drive and ability to work on own initiative with minimum supervision

* Effective communications skills, both written and verbal

* Interest in Dance, Education, Heritage and Community based projects

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Copyright ©2006 - 2019. 247 Media Ltd.